New Job posting @ Qatar Foundation

Job Title		Documentary and Archiving Officer
Location		Doha,QA
Organization Name		Qatar Foundation for Education, Science and Community Development
Department Description
		Qatar Foundation for Education, Science and Community Development is a private, chartered, nonprofit organization, founded in 1995 by His Highness Sheikh Hamad Bin Khalifa Al-Thani, Emir of Qatar. Guided by the principle that a nation's greatest resource is the potential of its people, Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education, research and community welfare.
Brief Description
		To provide critical support to  Head of Documentary for smooth functioning and implementation of the physical and digital record management systems;  responsible for collecting, cataloguing, indexing, storing and retrieving QF communication records in line with established guidelines and norms for record management.
Detailed Description
		Receive requests for archiving; verify relevant details in request form based on the record management policy and guidelines. Ensure the creation of digital copy of records, file and catalogue the records as per approved norms, maintain an indexing system. Maintain details of all archived records in the archival tracker and regularly update. Take ownership of destroying records after completion of stipulated period. Receive requests for issuance of archived records with necessary approvals, record issuance detail along with acknowledgement. Follow up for its return. Provide inputs in developing appropriate storage plan for the records within the constraints of floor layout and environmental conditions; ensure that the plan is adhered to. Monitor proper functioning of all security measures and disaster preventive systems. Track the validity duration of legal and regulatory compliances; alert Lead Archivist in case of imminent expiry/renewal. Supervise logistics arrangements for transport of records and take ownership of recording library stock for audit reconciliation. Provide inputs to IT for developing and managing a digital asset management system. Grant access rights to archived digital records based on policy guidelines and train end user. Ensure that any modifications to records are archived in line with version control guidelines. Assist  Head of Documentary in the formulation of business plan for Documentary, in line with Communication Directorate plans and participate in monthly business plan review with team. Provide inputs for the formulation of SOPs including formats and policies related to record management. Ensure compliance with same and participate in process audits. Provide communication record management services to centers, and provide related records for quarterly shared services review report.
Job Requirements
		Masters degree in Library Studies with Archival coursework. 1-2 years of work experience in Record Management/Archiving department in a large scale organization, handling large and complex collection of records Knowledge of record management and archival systems including digital record management tools Effective organizational, planning and cataloguing skills. Attention to detail and commitment to quality Good communication skills, fluency in Arabic is essential Ability to cope up with large volumes of information and data. Process orientation and compliance, ability to conform to established norms and guidelines Discretion while dealing with confidential information Able to multi-task and prioritize tasks in situations of multiple requests Self-motivated; hard working, diligent and willing to put in extra hours if required
Additional Details
How To Apply
Nationality		Either
Country of Residence
Number of Years Experience		2
Employment Type		Full time
Visa Status		Residence Visa (transferable)
Where did you get to hear of us?		QF website