Job Code MN/MM/02
Position Management Secretary (MN)
Job Description The incumbent will provide a complete private secretarial and administrative service for one or two Department Manager(s), routing callers and preparing and drafting internal correspondence under direction to ensure that all matters are dealt with efficiently and appropriately. Provide a time management / diary service on behalf of manager in order to ensure effective time usage and to avoid conflicting schedules.
Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease. Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements for the Manger(s) and guests to optimise on time and convenience. Arrange transportation and gate pass permits for incoming guests.
Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department / Section, obtain additional information where necessary. Highlight desired actions for the manager to ensure the he is in possession of sufficient background information needed. Confidentiality, excellent communication and organizational skills are essential.
The candidates should have a minimum Diploma in Secretarial Skills / Commerce. Minimum 6 years direct and relevant experience in a Secretarial/ Clerical within an oil/gas or petrochemical industry. Specialized training in Secretarial Skills and Office Administration. Fluent in Arabic and English language is preferable
Job Location :Qatar
Department Management General
Skills & Work Experience
Qualifications Bachelors Degree in Commerce
Key Skills -
Work Experience As Relevant
Salary Range As Relevant
Contact Info : firstname.lastname@example.org
Thursday, December 1, 2011
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